Administrative Assistant

We are Family First Legal Group. We are one of the top 500 fastest growing law firms in the nation and one of Inc. 5000’s Fastest-Growing Private Companies in America. We help families successfully navigate their Family Law matters (Divorce, Custody disputes, Prenuptial and Postnuptial Agreements, Stepparent Adoptions and much more). And there are countless families that need our continued support. Our team is made up of the most talented legal professionals in the state and we pride ourselves on hiring only the best.

What We Are Looking For

We are searching for an outgoing, dedicated, and dependable addition to our Team. As an Administrative Assistant you will be entrusted with helping our prospective and current clients. You will serve as their first point of contact and the "voice" of our Team. The perfect Administrative Assistant would have at least one year of office or equivalent customer service-based experience. We are seeking a master multitasker, with top notch time management skills and the ability to tackle the following job duties:

Responsibilities:

• Answering and directing calls from the Firms main phone line
• Intake calls with prospective new clients, as needed
• Warmly greeting office visitors
• Incoming/outgoing mail
• Accepting client payments (cash, check and credit card)
• Office Supply inventory and ordering
• Data entry, including contacts database updating
• Typing professional business letters and documents
• Scanning/filing and electronic file management
• Scheduling appointments and managing staff calendars
• Assistant in managing blog and other social media-based postings and content

Qualifications:

• Excellent people skills and the ability to relate to and connect with clients and staff
• Possess a good sense of humor
• Motivated by job challenges and personal growth
• Professional Office experience
• A positive, outgoing and caring demeanor, no matter how busy
• Flexible to grow and adapt to the job as the law firm grows
• Front-office, professional appearance
• Superior client service abilities
• Identifies ways to increase efficiency and proposes solutions
• Takes initiative and anticipates upcoming needs
• Follows specific and detailed instructions in oral and written form
• Ability to follow a script
• Organize and prioritize duties using good decision-making to meet daily deadlines

Requirements:

• This is an in-office position at our Naples office location
• At least one year of office or equivalent customer service experience
• Tech savvy with proficiency in Microsoft Word and Microsoft Excel
• Proficient with Google Applications (Gmail, Google Drive, and Google Calendar)

Interested candidates should submit a cover letter (including salary requirements) to careers@familyfirstlegalgroup.com.

Please include in your cover letter answers to the following questions:

• Why should you get this position?
• What parts of your work do you least like to do?
• What parts of your work do you most like to do?
• What has been your most satisfying professional experience?
• Why are you interested in working for a family law firm?